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Set up an online meeting


1. Introduction

This guide is for staff with an Adobe Connect meeting hosting account. It provides information about creating a new online meeting space.

Note, once you create a meeting space using Adobe Connect, it will exist at the same URL until you choose to delete it. This means you can reuse the space for future sessions. You can leave the meeting space open or closed between scheduled meetings. If you leave the room open, attendees can enter at any time to view content.


2. Set up a meeting

a. Go to https://leedsbeckett.adobeconnect.com in your web browser. Log in with your Adobe Connect username and password. If you don’t have an account, please see our guide for help.
Login box
 
b. On the Home tab, click Create New: Meeting.
Create New Meeting button

c. Type a meeting Name.
 Name
 
d. You can give the meeting a Custom URL (web address). This is optional but easier for students to remember. We recommend typing something short that reflects the nature of the session.
 URL
 
 
e. Add a meeting Summary so that attendees know what to expect.
 Meeting Setup Image 5
 
 
f. Start Time: Select the date and time of the meeting.
Start time

g. Duration: Select an approximate length for the meeting. This does not need to be exact, it does not affect the meeting if you overrun.

Duration 

h. Leave the selected Template as it is.
Select Template

i. Leave the selected Language as English.

Language

j. ImportantIf you want students to attend your meeting, you must select the third option in the Access settings. This allows anyone who has the meeting URL to enter the session.

 Access options
 
k. Please don't change the Audio Conference Settings.
Audio settings
 
l. Click Finish.
Next and Finish buttons
 
m. You'll see some Meeting Information. Copy the URL to send it to your students (we suggest you send this via MyBeckett module email).

n. Click Enter Meeting Room to test your meeting and start preparing your layout.

Meeting information


3. Invite attendees

If you forget the URL of your meeting, you can retrieve this by logging in to Adobe Connect. Attendees do not need an Adobe Connect account, they just need to paste the meeting URL into the address bar of their browser.

a. Go to https://leedsbeckett.adobeconnect.com in your web browser. Log in with your Adobe Connect username and password.

b. Click Home from the menu at the top.

Meetings button

c. Click the name of your meeting from the list. This will open your meeting information in the panel on the right.

Meeting list

d. Copy the URL from the meeting information.

Meeting URL

e. Send the URL to anyone you want to attend the meeting. 



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