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Add a Resource List

1. Introduction

Rebus:list is the Library’s online Resource List management system. It enables students to access an online list of recommended reading for their course directly from MyBeckett.

It contains direct links either to the relevant page of the Library catalogue, or to the appropriate access portal for ejournals, ebooks, videos and other online material, minimising the number of pages students have to navigate in order to access resources.

It allows academics to access resource lists and update them throughout the year, and ensure that material is copyright cleared and available through the Library.
This guide explains the basics of editing a list, and supplementary instructions are available for unusual resource types.

A student user guide and training video are available on the Library website and via the resource list link in the MyBeckett module.

2. Open, publish or unpublish a list

a. To open a Resource List, enter the relevant MyBeckett module, then click Resource List in the left navigation menu.

b. Click the Manage button. Students don't see this.

c. Click the Manage resource lists button (looks like one document on top of another).

d. You'll see Resource Lists for MyBeckett modules in which you're an instructor (or you can use Search to find a Resource List). To edit a Resource List, click Items.

e. Next to Items, click Publish to make the list visible to students, or click Unpublish to hide the list from student view (may be useful when editing list content).

3. Add a book, eBook or AV item to a list

This section covers how to add books, eBooks and audio visual items to a list. For other item types, please consult the additional guides in section 12. To request the purchase of a new item, and have your Resource List updated by the Library when it arrives in stock, please contact your Academic Librarian.

a. Open a list to edit, then click the Add new item icon (document with a plus symbol).

b. Hover your mouse over the icons (see screenshot below) to view a description of their function.

c. Select the most appropriate item type from the list.

Important: This influences how the item is displayed to students, how it sorts, and also the bibliographic information pulled through from the Library Catalogue. Your Academic Librarian can advise which item type to select for more unusual resources.

d. Add records using Search to ensure full system functionality.  By using the search box, you are also searching the Library Catalogue.

Type search terms, omitting punctuation marks and accents. You can search by a variety of terms, including author, title and ISBN. Multiple search terms e.g. author’s surname and a keyword from the title can be entered at once.

Click Search.

An arrow at the bottom of the page leads to further search results.

Important: If you can’t find an item, please email your Academic Librarian for assistance or to discuss potential acquisitions.

e. Click the Add to list icon (document with a plus symbol) on the right of the item you want to add.

On returning to the main list, check the item was added successfully.

eBooks: additional information 

If a title is available as a print and eBook, we recommend adding both records to the list to inform students of both options.

If, when conducting a search in the Book item type, the results include two items with the same title, same author, and same year of publication, they're likely to be a book and an eBook. Please add the print book, then search again in the eBook item type and add it through these results.

To list an eBook chapter, add the eBook as normal, using the note field to state which chapter is being advocated.

4. Add a journal to a list 

a. Click Add a new item, then Journal.

b. To direct students to a print only title, Search the Library Catalogue and add the journal.

c. To reliably link to an ejournal, use the click here link located above the search box, rather than the search. 

d. To search for the ejournal, type out the journal title in the Journal field, then click on the Suggest journals button. This will automatically fill in the ISSN and eISSN fields.

e. Click Add item on the bottom of the page and then Refresh list add the item to the list.

Journals can also be found and linked to using ISSNs, as explained below. If you're still unable to find and add a journal, please contact your Academic Librarian for further support.

5. Add an article to a list (and use ISSNs)

a. Click Add a new item, then click Article.

b. To reliably link to the desired article, use the click here link rather than search.

To assist students in accessing and referencing the article, fill in as much information as possible. Please use Article author(s) and Year in preference to Author(s) and Date of publication as this influences how the record displays to students.

Important: The ISSN field must be completed in order for the article to open correctly.

c. Select the journal title from the list produced by a Suggest journals search to automatically add the relevant ISSN and the eISSN to the item information form.

ISSNs can also be obtained by looking up a Journal on the Library ejournal listings.

A screenshot of completed article information.

d. If the journal is held in print only it is possible to request a digitised copy of the article by changing the Request scanned copy of this item? option to Yes (from the default setting No) located at the bottom of the page. This sends an email to the Library’s digitisation request inbox.

A screenshot of the Yes option in the drop-down box:

Request scanned copy drop-down box

It may also be possible to request a digitised copy of a journal article which is not currently available using the same process. The Digitisation Service will be able to advise.
Complete as many of the form fields as possible to help identify the journal article required.


e. Click Add item, followed by Refresh list.

A screenshot of a finished journal entry:

f. A student would click the View full text icon to view the article.

Important: Some publishers / providers don't support article level linking, so the article reference may only link to the journal homepage. Students must then locate the relevant article within the journal, which is why it's helpful to provide as much information as possible when listing an article.

a. Open a resource list and click Add new item.

b. Click Web link.

c. Complete Webpage title and Website URL so the item displays correctly on the resource list.

d. Click Add item.

7. Add a database or item in a database to a list

There's no specific category for databases, so they're best listed as web links (see section 6 above for information on how to add a web link). The most stable URL to use is the link provided by the Library database A-Z list.


a. Using the database A-Z, navigate to the database you want to add to your resource list. In the example below we are using Science Direct.

Science Direct in the Database A-Z

b. Click on the Share iconShare iconon the right of the database you want to add.  Copy the link provided in the pop-up box.

Share link in database a-z


c. Paste the copied link into the Website URL box located in the adding a web link section in the resource list.

Adding database as a weblink

d. Click Add item, followed by Refresh list
Here is a screenshot of a completed database entry:

Completed Science Direct entry


To list an item (such as an article) located within a specific database, add the database to a resource list as a web link using the Notes field to include instructions for how to find the specific resource within the database.

8. Scanned items and digitisation

Staff are able to request scanned/digitised items and digital copies directly when adding an item to the list.

You should be aware that scanned copies (such as PDF files) can't be directly added to a resource list. Access must be via a link and authorised by the Digitisation Service in the Library.

To request a digitisation, add the item as normal and change the Request scanned copy of this item option to Yes (from the default setting No). This sends an email to the Library’s digitisation request inbox.

Before requesting digitisation, please read the following.

The University’s digitisation licence allows the Library to scan from a wide selection of print books and journals, and in some circumstances, from online resources. Certain terms and conditions apply. The item must be:

  • From a print book or journal owned by the University, such as Library stock.
  • One chapter per book or one article per journal issue, or 10% of a work (whichever is greater).
  • Not excluded from the licence.

It's possible to check in advance whether an item is covered by the licence using the Copyright Licensing Agency’s Title Search Tool

With regards to online resources (ejournals, eBooks, websites), although the licence does cover digital copying in some circumstances, it's preferable to link to the original source wherever possible. A scanned copy will therefore not be created if a direct link can be provided instead.

Further guidelines are available. 

Please send any digitisation queries to Rachel Thornton - digitisation@leedsbeckett.ac.uk, citing the module code or CRN (if known).

9. Preview a list

a. To see a student preview, open a list, then click the eye icon.

b. The list opens in a new window, displaying as students see it.

10. Delete items from a list

a. Open a list, then click the bin icon to the right of the item to be deleted.

b. Click Yes to confirm, then click Refresh list.

c. The item is deleted.

11. Customise a list

The most basic means of customisation is the order of the list. Once an item is added to a list, you can drag it to a specific position.

Default sections supplied for the categorisation of Resource List items include:

  • Essential reading
  • Recommended reading
  • Background reading
  • Other reading

Only sections containing items will display to students.

By default, all items display under Other reading in the order they were added to the list.

You can further customise lists by adding tags, which students can use to sort items.

a. To do this, click the Edit item category tags icon on the right of an item.

b. Search for and select a tag.

c. Click Add tag to this item, then Refresh. The tag is now visible alongside the item.

You can create new tags, but it's important that we maintain a consistent vocabulary across the multiple resource lists a student sees, so please try to use language that's not course specific.

Students can sort a list alphabetically by title, using the Sort alphabetically button.

12. More information

For further Resource List advice, please view our additional guides:

13. Your feedback

Does this guide tell you what you want to know? Please tell us what you think by filling in a What’s Your View? feedback form either online or you can pick up a card from either Library. Please mention Resource List Staff guide in your comments.

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