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Create Sub-groups


1. Introduction

You can create sub-groups of students in your module or course group to allow students to collaborate on projects, assignments or other types of group work. You might want these to match your pre-defined seminar groups.

There are two options to create groups: Create Single Sub-Group or Create Sub-group Set (multiple groups at once.) 


2. Single sub-groups (one group at a time)

a. In the Control Panel, click Users and Sub-groups then Sub-Groups.
 Module Management menu
 
b. Hover your mouse over Create, then under Single Sub-group, choose an enrolment option. See the following sections for more info about the enrolment types.

 Create menu



3. Manual enrol sub-group

a. Type a Name and Description

b. Select Yes to make the Sub-group Available if you want students to see it.
 
 
 
c. Choose the group's Tool Availability by ticking boxes. We recommend only choosing tools that you definitely want students to use. If you're marking them on their contributions using the tools you've chosen, select the Grade: Points possible option and mark out of 100.
 
 
 
d. Untick Allow Personalisation. This prevents students from adding their own tools or accidentally removing something vital.

e. Tick Create Smart View for this sub-group.

f. Under Membership, click Add Users and tick the boxes next to the students you want to add to the group. When you've selected all group members, click Submit.
 
 
 
g. Click Submit.


4. Self enrol sub-group (students sign up themselves)

a. Type a Name and Description

b. Select Yes to make the Sub-group Available if you want students to see it or select Sign-up Sheet Only (this means the group will be available after all members have signed up).

c. Choose the group's Tool Availability by ticking boxes. We recommend only choosing tools that you definitely want students to use. If you're marking them on their contributions using the tools you've chosen, select the Grade: Points possible option and mark out of 100.

d. Untick Allow Personalisation. This prevents students from adding their own tools or accidentally removing something vital.

e. Set the Sign-up Options - type a Name and include instructions. You can limit the number of group members by setting the Maximum Number of Users.
 
 
f. Click Allow Students to sign-up from the sub-groups listing page

g. Click Submit


5. Sub-group set (create multiple groups at once)

a. In the Control Panel, click Users and Sub-groups then Sub-Groups.
 
 
b. Hover your mouse over Create, then under Sub-group Set, choose an enrolment option. See the following sections for more info about the enrolment types.
 
 


6. Self enrol sub-group set

a. Type a Name and Description

b. Select Yes for Sign-up Sheet Only to make the sub-group available to students using the sign up sheet.

c. Choose the group's Tool Availability by ticking boxes. We recommend only choosing tools that you definitely want students to use. If you're marking them on their contributions using the tools you've chosen, select the Grade: Points possible option and mark out of 100.

d. Untick Allow Personalisation. This prevents students from adding their own tools or accidentally removing something vital.

e. Type the Name of Sign-up Sheet and Instructions for students. Type the Maximum Number of Members allowed for each group.
 
 
f. Enter the Number of Sub-groups you want to create.

g. Click Submit


7. Manual enrol sub-group set

a. Type a Name and Description

b. Select Yes to make the Sub-group visible if you want students to see it.

c. Choose the group's Tool Availability by ticking boxes. We recommend only choosing tools that you definitely want students to use. If you're marking them on their contributions using the tools you've chosen, select the Grade: Points possible option and mark out of 100.

d. Untick Allow Personalisation. This prevents students from adding their own tools or accidentally removing something vital.

e. Type the Number of Sub-groups you want to create.

f. Click Submit.

g. Under Membership, click Add Users and tick the boxes next to the students you want to add to the group. When you've selected all group members, click Submit.

h. If you want to remove a student from a Sub-group, click the X button. If you want to delete a Sub-group click Delete Sub-group.
 


 
i. Click Submit.
 

8. Random enrol sub-group set

a. Type a Name and Description

b. Select Yes to make the Sub-group visible if you want students to see it.

c. Choose the group's Tool Availability by ticking boxes. We recommend only choosing tools that you definitely want students to use. If you're marking them on their contributions using the tools you've chosen, select the Grade: Points possible option and mark out of 100.

d. Untick Allow Personalisation. This prevents students from adding their own tools or accidentally removing something vital.

e. Set the Membership options. You can select the Number of Students per Sub-group (number of groups will be automatically determined) or the Number of Sub-groups (number of students per group will be automatically determined).

f. Determine how to enrol any remaining members. If you have 51 students in ten groups of five, one student needs to be put in a group. You wouldn't put that student in their own group. However, if you had 54 students, you might put four students in their own group. If you Distribute the remaining members amongst the sub-groups, one group would contain six students.
 
 
f. Click Submit.


When you have created a sub-group, it is a good idea to add a link to the module menu so that students can access the sub-group. 

a. In Edit Mode, click the plus icon at the top left of the module menu. 
Plus icon

b. Select Tool Link from the list of options.
Tool link option

c. Type a meaningful name for your link, such as the name of the sub-group. This is the text that will appear in the module menu.
Sub-group name

d. Select Sub-groups from the Types drop-down menu.
Tool type

e. Tick Available to users, so that the menu link is visible to learners. 
Tick box

f. Click Submit.
Submit button

g. Your new link will appear at the bottom of the module menu. You can move this by hovering over it, and clicking and dragging the double-headed arrow.


10. Create a Smart View for a sub-group

You can create a Smart View to provide a focused look at the Grade Centre, showing the columns that match criteria that you have set. Smart Views are useful when you want to quickly find data from a long list of students.

a. In Edit Mode, click Users and Sub-groups from the Module Management menu (bottom left).

Module Management menu


b. Click Sub-groups.

Sub-groups option


c. Click the action link to the right of the Sub-group that requires a Smart View, then click Create Smart View.

Create Smart View option


d. A confirmation message will appear in a green bar at the top of the screen.

Success message


e. To add the Smart View as a quick link so it appears below Grade Centre in the Module Management menu, click Grade Centre, then Full Grade Centre.

Grade Centre menu options



f. In Grade Centre, click Manage, then Smart Views.

Manage Smart Views option  


g.  Find your sub-group in the list of available Smart Views, and click the star icon to add the sub-group as a favourite.


h. A link to the sub-group Smart View will appear in the Module Management menu.




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