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Send an announcement / email


1. Introduction

Announcements and emails are two ways of providing information to your students via MyBeckett modules and course groups.

What are MyBeckett announcements?

Announcements are notifications that appear within your module, in the Blackboard App, on the Course tab (for students), and also in emails to students if you choose this option.

What is MyBeckett's email tool?

MyBeckett’s email tool allows you to create and send an email from within a module or course group. The benefit of this is that you can quickly select recipients based on enrolments. E.g. All Student Users, All Instructor Users, Specific Sub-groups, Specific Users.

Can I send an announcement / email to multiple modules or course groups?

You can use a tool called the Module and Course Group Communicator to contact a number of modules or course groups at once. This is located on the Tools tab and works for both announcements and emails.

  • Post Announcement to multiple Modules / Course Groups. You can also send students an email based on the announcement and set a Start and End date. Start and end dates don't apply to emails, just announcements. Emails are sent and received immediately.
  • Send Email to multiple Modules / Course Groups. Sends an email to multiple Modules and Course Groups. You can attach files to the email.

2. Create an announcement for a single module or course group

You can send an announcement via the Module Management menu, or via the Announcements content area, which is a link in the default module menu.

To send an announcement via the Module Management menu:

a. In the module Control Panel, click Module Tools, then Announcements.

Announcements menu option
 
b. Click Create Announcement.
Create announcement button
 
c. Type your Subject and announcement Message. The subject displays to students as the announcement title, so make it an attention grabbing headline!
Subject and message area

d. To add an attachment to an announcement, click the paperclip icon in the Message area. You can then browse your computer to find and attach a file.

Attachment icon

e. In Web Announcement Options, choose whether the announcement displays permanently on the page or is Date Restricted. All announcements are displayed to students in date order, with the latest at the top.

Date options
 
f. You can notify students of the announcement via email. If you're communicating something you want all students to read, we recommend that you tick the Email Announcement box. 
Important: Emails cannot be date restricted, they'll be sent and received immediately when you click Submit.
Email settings 
 
g. You can link the announcement to module content with Module Link. Click Browse... and choose content.
Link options
 
h. Click Submit.
 

3. Create an announcement for multiple modules or course groups

You can use the Module and Course Group Manager & Communicator for bulk communication to students across multiple modules and course groups. You can choose which modules/course groups you want to send to from a list.

You should use this option when you want to contact as many students about a specific thing, via as many different mechanisms as possible.

a. Click the MyBeckett Tools tab.

b. Find the Module and Course Group Manager & Communicator tool.

Module and course group communicator and manager tool

c. Click Post Announcement to multiple Modules / Course Groups.

Post announcement

d. Select the Modules and / or Course Groups (labelled Organizations in this tool) that you want to post an announcement to. You can select a combination of groups and modules using the buttons at the top left of the tool.

Modules / Course Groups

e. Type an Annoucement Subject (make it attention grabbing), then type your Announcement Message.

Announcement subject and message

f. To set a Start Date or End Date, untick Post Immediately and enter the date. Select a time from the drop-down box.

Important: If you input a Start Date, you won't be able to Email the announcement.

Start and end date

g. If you want the announcement emailed to students, tick the box next to Email Announcement.

Important: Please note, the OneDrive integration with this tool is currently not working as intended (the announcement will send but will not display the OneDrive file). If you would like to include a OneDrive file within an announcement, we suggest inserting a hyperlink to the file, using the link tool in the Annoucement Message area.

h. Click Submit to post the announcement.


4. Send an email to a single module or course group 

You can send an email via the Module Management menu.

a. In the Module Control Panel, click Module Tools, then Email.

Email menu option

b. Choose the users that you want to email:

  • All Users
  • All Groups
  • All Teaching Assistant Users
  • All Student Users
  • All Instructor Users
  • All Observer Users
  • Single/Select Users
  • Single/Select Groups
  • Single/Select Observer Users

c. If you have chosen one of the single/select user options, you can specify who should receive the email.

Selection options

d. Type your Subject and Message.

Subject and message

e. If you would like to receive a copy of the email, tick Return Receipt.

Receipt

f. To add an attachment to an email, click Attach a file. You can then browse your computer to find and attach a file.

Attach a file

g. Click Submit when you are ready to send the email.


5. Send an email to multiple modules or course groups

You should use this option when you want to be more specific about the method you use to communicate with students. I.e. if you don't want to place an announcement in the module. You can choose which modules/course groups you want to send to from a list.

a. Click the MyBeckett Tools tab.

b. Find the Module and Course Group Manager & Communicator tool.

Module and course group communicator and manager tool

c. Click Send Email to multiple Modules / Course Groups.

Send email

d. Tick the Modules and / or Course Groups (labelled Organizations in this tool) that you want to email. You can select a combination of groups and modules using the buttons at the top left of the tool.

Modules / Course Groups

e. Choose who to send the email to. You can send to Everyone, or a mixture of Instructors, Teaching Assistants, Students, Participants (students on a Course Group), Leaders (Instructors on a Course Group) and Assistants (TAs on a Course Group).

f. We recommend that you tick Send this Email to Myself so you've got a record of what you sent.

Select recipients

g. Type an Email Subject, then type your Email Message.

Email subject and message

h. To attach a file from your computer, click Computer (maximum file size 2Mb), then click Choose File to browse and select the file.

Select file from

i. To attach a file from OneDrive, click OneDrive. Click Upload File if you want to add the file as an email attachment, or click Link from Cloud if you want to include a hyperlink to the file. Then click Continue.

If prompted, pick your University account and Accept the requested permissions for the tool to access your OneDrive files. You can browse your existing content, or upload files from your computer. Click to the left of the file that you want to select, then click Open.

Select file from

OneDrive choices

Select files

i. Click SubmitYour email is sent to all of the user types you selected for every module / course group you ticked.



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