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1. Introduction

This guide provides information for staff using Google Meet, a video conferencing tool that you can use to hold online meetings and webinars with up to 100 people. 

Google Meet is especially good for small group activities, as it is easy to set up and share a link with students. Another plus point is that attendees can switch on live captioning if they wish.

An alternative to Google Meet is available in MS Teams online meetings tool or Collaborate Ultra. Our guide to choosing an online meeting tool provides more information about the different options.


2. Quick steps

a. Open Google Chrome 

b. Sign in with your Staff email and password, once signed in this button will then change to your initial.

Sign in to Google Account to access Google Meet

c. Click on the app grid (next to your initial) 

d. Click on the Meet icon from the app grid [circled below]:

3 steps to Google Meet, sign in with staff email and password, click on the apps grid to the left of sign account and Meet is on the third row in the grid. (updated May 2021)

e. Click the New Meeting button and choose either Create a meeting for later / Start an instant meeting / Schedule in Google Calendar any of these will then generate the meeting link to share.

f. Follow the onscreen instructions to 'Allow both microphone and camera' (look for the pop up box top left of your screen) to 'Allow or Block' separately for both camera and microphone.  You will now see the video and be able to test the sound etc. before joining. 

g. After you Join Meeting you can copy the meeting link / URL to send via your preferred method of communicating, for example: via Blackboard Announcement and/or email for students or post as a content item (please note: the add people function will not work).

*Important: Please do not copy the Dial-in number and pin as this defaults to a US number and students may incur international calling charges*


3. Before you start

Before you start using Google Meet, check that you have everything you need.

Equipment

We recommend using a headset with a microphone for the best experience with Google Meet. You may also wish to use a web cam on some occasions, but this is optional.

Browser

Supported web browsers for Google Meet include all up-to-date browsers:

  • Chrome (recommended)
  • Safari
  • Edge
  • Firefox

Allow access to your camera / microphone

The first time you access Google Meet, you will need to allow access to your camera and microphone

a. Go to https://meet.google.com/_meet and sign in with your University account.

b. Click Join or start a meeting. If prompted, type your name.

c. If prompted, click Allow.

If you are not prompted to allow access or if you have previously blocked access, you can change your settings.

a. Go to https://meet.google.com/_meet and sign in with your University account.

b. Click Join or start a meeting. If prompted, type your name.

c. At the top right, click Camera blocked Disallowed media.

d. Click Always allow https://plus.google.com to access your camera and microphone.

e. Click Done.

More information is available on the Google Meet Help pages - Introduction to Google Meet.


4. Google Meet guides


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Page last updated: 11/05/2021

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