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1. Introduction

This is a staff guide to accessing Microsoft Teams. Please note, there are two elements to MS Teams:

  • Sites -  To use this functionality, you need to be invited to an existing Teams site or request a new one via the IT Self-Service Portal.
  • Online meeting tool - You do not need a MS Teams site setting up in order to use the online meeting tool with your students.

a. In your web browser, go to

b. Log in with your University account.

c. You should see all of the Team sites you own or have been invited to join on the main dashboard.

3. MS Teams desktop app

You can download and install the MS Teams desktop application onto your University Windows 10 device from the Software Center.

You should see all of the Team sites you own or have been invited to join on the main dashboard.

4. MS Teams mobile app

You can download the MS Teams mobile app from your mobile app store and install it onto your personal portable device (phone or tablet).

You should see all of the Team sites you own or have been invited to join on the main dashboard.

5. Access MS Teams online meeting tool via MyBeckett

You can create a meeting within MyBeckett, go to Module Management > Module Tools > Microsoft Teams. Follow our step-by-step guide to setting up Teams in MyBeckett VLE.

9. Breakout Rooms

Start a meeting as normal, the meeting organiser will now have access to the breakout rooms button on the meeting control bar. 

Please Note: Difference of the breakout room icon on Windows/Mac 

How do I make sure I can start using breakout rooms?

  • Make sure that the new meeting experience is enabled go to Teams -> Settings -> General -> Check “Turn on new meeting experience” (ITS can support you with this task)

  • Check and make sure you have the latest Teams updates (Update Microsoft Teams - Office Support)

a. Create Breakout rooms

Select Breakout rooms icon and choose how many rooms you would like. Select whether to automatically or manually assign your participants then select Create Rooms. To give each room a name, select the 3 dots ... next to each room, and select Rename room.

b. Assign Participants manually 

Expand the list under assign participants then select participants by ticking the checkbox on each name (hover your mouse over each name). Select the 3 dots ... and choose a room from the list. Repeat until all participants are assigned.

c. Start breakout rooms

Select the 3 dots next to a room name, then Open room or select Open rooms to open all rooms at once  Each room will change from closed to open status.

d. Breakout rooms in progress

To Join a breakout room, select the 3 dots next to the room, then Join. To return to the main meeting select 'Return'.

e. Send an announcement - to all breakout rooms

Select the 3 dots at the top of the breakout rooms menu, then Make an announcement.

f. Closing breakout rooms

To close a breakout room, select the 3 dots next to its' name, then Close room.

To close all rooms at once, select Close rooms.

g. Further information...

  • You can have a maximum of 50 breakout rooms.
  • Within breakout rooms, every participant can share content.
  • Separate meeting chats are kept for each breakout room.
  • The meeting organiser can interact with all chats.
  • If a breakout room participant wants to get the attention of the meeting organiser, they can tag them in the chat using an @mention. 
  • If any recordings are made they will only be available to participants of the breakout room where they were recorded.
  • Microsoft have promised that in future it will be possible to set more than one meeting organiser, to allow for greater control. 
  • Meeting organisers use the desktop client version of Teams, whereas participants can use either the desktop or mobile client, or even the web browser version.

h. Minimum Version Info...

Minimum desktop app version: (released Sep 20)

Minimum iOS build:

Minimum Android build:

Need more help? Contact IT Services

0113 81 22222
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Page last updated: 01/05/2020

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