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Announcements/Emails


1. Introduction

There are a variety of tools available in MyBeckett for you to communicate with your students, the following guide outlines these:

Module / Course Group Manager & Communicator Tool (via the Tools tab)

Announcements and emails are two ways of providing effective communication and timely information to your students in MyBeckett either to individual or multiple modules and/or course groups via the Tools tab and the Module / Course Group Manager & Communicator Tool

Announcements Tool

Announcements are notifications that appear in multiple places, with an option to send the announcement to students email immediately.  

  • Within Modules on the menu link 'Announcements'
  • Global Navigation area (via your name - top right in MyBeckett)
  • Blackboard App
  • Course tab - for students only
  • My Modules list (Modules tab) in the list it will display the subject and a link to the announcement

The tool allows you to be able to schedule an announcement in the future but if you choose to email too, it will always send immediately. 

Email Tool

The email tool allows you to create and send an email to multiple Modules or Course Groups and can include one file attachment, a work around to add multiple attachments is to copy the links of folders or files from OneDrive into the message body using the 'Link' icon in the toolbar. 

The benefit of the email tool is that you can quickly select recipients based on enrolments. E.g. All Student Users, All Instructor Users, Specific Sub-groups, Specific Users.  The email will be sent to students email only, which is visible in Outlook and relies on students to check their inbox (unlike announcements that are visible in multiple places).

Please refer to the guides below that show how to use the variety of communication tools available in MyBeckett. 

Edit / Delete an Announcement

a. Within the Module Announcement, click on the drop down arrow next to the announcement name and choose Edit or Delete.

b. After editing; select send an email announcement and edited announcement and another email is sent.

c. If another instructor edits an announcement you posted, your name is replaced.

d. If you edit an announcement with no date restrictions, the posted date and time is changed to the current date and time after you submit. To retain the original posted date and time, select Date Restricted and the original posted date and time appears under Display After.


2a. Announcement for a single Module or Course Group

You can send an announcement via the menu which is a link in the default menu.

To send an announcement via the Module Management menu:

a. In the Module Control Panel, Module Toolsthen Announcements.

Announcement Module Management

b. Click Create Announcement

Create announcement button

c. Type your Subject and announcement Message. The subject displays to students as the announcement title, so make it an attention-grabbing headline!

d. To add an attachment to an announcement: click the Plus icon in the Message area. You can then browse your computer to find and attach a files which will be placed within the message.  Alternatively, you can copy links from OneDrive and use the Link icon.

e. In Web Announcement Options, choose whether the announcement displays permanently on the page or is Date Restricted. All announcements are displayed to students in date order, with the latest at the top.

Date options

 

2b. Email an Announcement to all your students immediately

a. To ensure everyone gets the message.  If an announcement is really important tick the Email Announcement checkbox 'Send a copy of this announcement immediately'.

This extra feature will be sent immediately to the students email when you click Submit. The email will appear to come from you as the sender.

Email settings 

b. You can link the announcement to module content with Module Link. Click Browse... and choose the location to content area, this is an extra method of communicating information to enrolled users who have not accessed their student email.

*Note: The module link will not be shown in the email (see image below); for students who do not usually interact with MyBeckett, you will need to add an hyperlink to the module in the message text box which will direct your students to the module via the email.  To do this copy the URL of your module and choose the 'Link' icon from the toolbar and paste the URL into it.

Link options

c. Click Submit


3. Announcement for multiple Modules or Course Groups

You can use the Module / Course Group Manager & Communicator (via the Tools tab) for bulk communication to students across multiple modules and course groups. You can choose which modules/course groups you want to send to from a list.

You should use this option when you want to contact as many students about a specific thing, via as many different mechanisms as possible.

a. Click the MyBeckett Tools tab.

b. Find the Module/Course Group Manager & Communicator tool.

Announcement MyBeckett

c. Click Post Announcement to multiple Modules / Course Groups.

Post Announcements to multiple modules, Tools on MyBeckett

d. Select the Modules / Course Groups (labelled Organizations in this tool) that you want to post an announcement to. You can select a combination of groups and modules using the buttons at the top left of the tool.

Modules / Course Groups

e. Type an Announcement Subject (make it attention-grabbing), then type your Announcement Message.

Announcement subject and message

f. To set a Start Date or End Date, untick Post Immediately and enter the date. Select a time from the drop-down box.

Important: If you input a Start Date, you won't be able to Email the announcement.

Start and end date

g. If you want the announcement emailed to students, tick the box next to Email Announcement.

h. If you want to include multiple links to files or folders saved on your OneDrive, you will need to  click the 'Link' icon in the toolbar and paste the link from your OneDrive. For one file, you can quickly browse your OneDrive by clicking on the OneDrive icon below the Announcement message box.

i. Click Submit to post the announcement.


4. Request a University Announcement

To request a university announcement to all staff and students:

a. Click the Tools tab in MyBeckett (only available to staff).

b. Click the Request button in the Campus Communication Service channel.

c. Complete the online form with details of your announcement.

Requests are managed by the Communications Team.


5. Email a single Module or Course Group 

You can send an email via the Module Management menu.

a. In the Module Control Panel, click Module Tools, then Email.



b. Choose the users that you want to email:

  • All Users
  • All Groups
  • All Teaching Assistant Users
  • All Student Users
  • All Instructor Users
  • All Observer Users
  • Single/Select Users
  • Single/Select Groups
  • Single/Select Observer Users

c. If you have chosen one of the single/select user options, you can specify who should receive the email.

Selection options

d. Type your Subject and Message.

e. If you would like to receive a copy of the email, tick Return Receipt.

Receipt

f. To add an attachment to an email, click Attach a file. You can then browse your computer to find and attach a file.

Attach a file

g. Click Submit when you are ready to send the email.


6. Email multiple Modules or Course Groups

You should use this option when you want to be more specific about the method you use to communicate with students.

For example: if you don't want to place an announcement in the module. 

You can choose which modules/course groups you want to send to from a list.

a. Click the MyBeckett Tools tab.

b. Find the Module and Course Group Manager & Communicator tool.

Announcement MyBeckett

c. Click Send Email to multiple Modules / Course Groups.

Send email to multiple modules, Tools on MyBeckett

d. Tick the Modules and / or Course Groups (labelled Organizations in this tool) that you want to email. You can select a combination of groups and modules using the buttons at the top left of the tool.

Modules / Course Groups

e. Choose who to send the email to. You can send to Everyone, or a mixture of Instructors, Teaching Assistants, Students, Participants (students on a Course Group), Leaders (Instructors on a Course Group) and Assistants (TAs on a Course Group).

f. We recommend that you tick Send this Email to Myself so you've got a record of what you sent.

Select recipients

g. Type an Email Subject, then type your Email Message.

Email subject and message

h. To attach a file from your computer, click the Computer icon (maximum file size 2Mb), then click Choose File to browse and select the file.

Select file from

i. To attach a single file from OneDrive, click OneDrive icon. Click Upload File if you want to add the file as an email attachment, or click Link from Cloud if you want to include a hyperlink to the file. Then click Continue.

If prompted, pick your University account and Accept the requested permissions for the tool to access your OneDrive files. You can browse your existing content, or upload files from your computer. Click to the left of the file that you want to select, then click Open.

Select file from

OneDrive choices

Select files

To add multiple links to files or folders choose the 'Link' icon within the toolbar and paste the links from your OneDrive.

j. Click Submit.  Your email is sent to all of the user types you selected for every module / course group you ticked.


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Page last updated: 13/11/2020

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