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Edit tests offline and upload them to modules with Respondus

1. Introduction

You can create tests / exams offline, print them and import them into MyBeckett modules using Respondus software, available in the Software Centre on your University computer. This saves you a lot of time when creating large tests.

Find out more from the Respondus website.

2. Install Respondus on campus

To install Respondus on your University PC or laptop:
a. Click the Start menu and type Software Center into the search box. Then click the Software Center icon.

b. Find Respondus in the Available Software tab, select it, then click Install.
Software Centre
c. If prompted, type the license details:
Institution Name: Leeds Beckett University
Local Support Contact: Learning Systems – 25410
Installation Password: Log in with your staff username and password to view the license code (Valid until 31-07-2020)
d. Click License.

Installing Respondus 4 Campus-Wide

Important: The license is renewable annually but new installations can be made until the end of 31 July 2020. The installation password listed above is valid until the end of August 2020.

e. In Choose CMS Personality, select Blackboard, then click OK.

Choose LMS Personality

3. Install Respondus off campus

To use Respondus on your personal (home) desktop or laptop, please: 

a. Download Respondus (v4.0.8.05 Released 2019)

b. Once it's downloaded, extract the zip file (right click on it, then click Extract All...)

c. Double click the Respondus4Campus.exe file and follow the on screen instructions.

4. Renew the Respondus license

Important: You don't need to do this if you've just downloaded, installed and licensed Respondus. You only need to do it if you already have Respondus installed and the license has run out (end of July).
Each year, we get a new Installation Password. To update the license, open Respondus and:
a. Click File.
b. Click Update License.
File Update Licence
c. Type the new Installation Password. Log in with your staff username and password to view the license code.
Campus Wide Licence
d. Click License.
Important: This license is valid until 31 July 2019.

5. Connect Respondus to MyBeckett

Important: You only need to complete this process once.

a. In Respondus, click the Retrieval & Reports tab.

Retrieve Questions

b. Click Retrieve Questions in the left menu, then click the Retrieve Questions button.

c. In the Retrieve Questions Wizard, under Blackboard Server, select - add new Server - from the drop down box.

Retrieve Questions Wizard

d. Select No, I want to enter the server settings manually and click Next.

Add New Server Settings

e. Important: On the next screen, don't enter anything in sections 1 and 2.

f.  In section 3, add the following information only (don't enter anything we haven't specified) and click OK:

Server name: my.leedsbeckett.ac.uk

Login type: JSP-1  (select from the drop-down menu)

Login page: /webapps/login/login.jsp

Institution code: 0   (zero rather than letter O)

Server Port: 443

Secure Server?: Tick the box

Login Port: 0 (zero rather than letter O)

Description: MyBeckett Connx

Username: your staff username e.g. staff01

Password:  your University staff password

g. Click Next.

h. Click Cancel

From now on, when you want to connect to a MyBeckett module, you only need to select the connection name.

6. Respondus video guides

7. Retrieve Tests from MyBeckett

a. Open Respondus.
b. Click the Start tab, then select Blackboard from the drop-down menu.  
 Start Open or Create
c. Click the Retrieval and Reports tab, then click Retrieve Questions on the left menu.  
  Retrieve Questions
d. Click the Retrieve Questions button to access the wizard.
e. Click the Blackboard Server drop-down menu and select MyBeckett.

Important: If MyBeckett isn't listed, please refer to section 5 of this page.
   Retrieve Questions Wizard

f. Click Next.
g. Click Next again. You may need to enter your Username and Password.  
h. On the next screen, Choose Course to Retrieve from (i.e. select the MyBeckett module you want to get questions from).
i. Select the question type you want to retrieve: Exam (Test), Survey or Pool, then use the drop-down menu to select a specific Exam, Survey or Pool.

j. Enter a name for the new file (this is just for reference and is used only by Respondus).
Retrieve Questions Wizard Select Test
k. Click Next.
l. During the question retrieval process, a File Saved message appears. Click OK. The process continues until Completed Successfully appears.
m. Click Finish.  
  Retrieve Questions Wizard File Saved
n. To view the retrieved questions, click the Edit tab.

8. Import Tests into MyBeckett

a. Open Respondus.     
b. Click the Start tab, then select Blackboard from the drop-down menu. 
Start Open or Create    
c. Click the Open button and choose a previously saved Respondus file, or click the Create button to create a new file. If you create a new file, you need to type a Name, Description and select the Type of File, either Exam (Test) or Survey. Then click OK.

d. The Edit tab opens. If you opened a previously saved file, the questions are listed at the bottom and can be edited or printed. If you created a new file, you can start adding questions. For more information, view the video guides in section 6 of this page.
e. When you're done adding / editing questions, click the Preview & Publish tab, then click Publish to Blackboard in the left menu. 
   Publish to Blackboard
f. Click the Publish Wizard button.
g. Select the Type of Publish. We'll describe the Publish to single course (module) option. 
h. Under Choose an existing server, select MyBeckett.

Important: If MyBeckett isn't listed, please refer to section 5 of this page.
Publish Wizard Chose existing server
i. Click Next. The Publish Wizard offers more options.
 Publish Wizard choose course
j. Under Choose Course to publish to, select the module you want to import the test into.
k. Under Create or Replace Exam/Survey or Pool, select whether you want the imported test / pool to be a brand new test / pool within the module, or whether you want to replace (overwrite) an existing test / pool. 

l. Type a name for the test / pool. This is the name of the test published in the module.
m. Under Additional options for Exam/Survey, choose whether to Apply any pre-created Random Blocks (if you don't know what these are it's safe to say you can untick this).

n. Tick Apply Settings to Exam if you want to reuse existing module test settings.

o. Tick Link Exam to Content Area and make available to place the test in a module content area. Ensure the content area exists in the module. You'll specify a location in the next step.

Important: If you untick all three options, the test is still imported into your module and stored in Control Panel > Module Tools > Tests, Surveys and Pools > Tests. You can deploy the test to a content area later.

p. Click Next.
q. Select the content area in which you want to place the test. Click Next.
r. A series of messages appears in the Publish Wizard. When Completed Successfully is displayed, click Finish

Publish Wizard completed successfully

s. Go to the module in MyBeckett. Your test is displayed in the content area you selected. Please check it before communicating its availability to students. 

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Page last updated: 10/07/2019

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