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1. Introduction

This guide is for staff using the Enterprise Survey tool for module evaluation.


2. Access the Enterprise Survey tool

In order to use the Enterprise Survey tool, you will require an admin account with appropriate permissions set up in MyBeckett. These accounts are set up and managed by the Digital Learning Service and access is limited to nominated colleagues within Schools who have opted into the pilot.

a. Go to my.leedsbeckett.ac.uk and click Alternative Login.

Alternative login

b. Log in with your admin account.

Username and password boxes

c. At the top right of MyBeckett, click the drop-down menu that displays your name.

d. Click Tools (if this section of the menu is collapsed).

Tools menu

e. Click Enterprise Surveys.

Enterprise Survey link


3. Create a survey

a. When you have accessed the Enterprise Survey tool, you will see a list of surveys that you have previously created, or that someone has shared with you as an owner.

b. Locate the master survey that contains standard questions provided by Quality Assurance Services. If this is not available in your list, contact the Digital Learning Service.

c. Hover your cursor over the master survey and click the action link that appears.

d. Click Copy from the drop-down list.

Copy

e. Locate the new copy of the master survey in your list, it will have a number in brackets at the end of the survey name.

f. Hover your cursor over the copy and click the action link that appears.

g. Click Edit Survey Information from the drop-down list.

Edit Survey Information

h. Change the survey name so that it is more meaningful to you. We recommend including the name of your School.

i. Click Submit.

j. Hover your cursor over the survey again and click the action link that appears.

Survey menu

k. Click Design Survey.

Design Survey

l. Click the action link to the right of Instructions (the circle with an arrow).

Instructions button

m. Click Edit.

Edit button

n. Customise the message that introduces the survey to your students and click Submit to save.

Instructions to students

o. Scroll down the survey to view the 10 questions set up by Quality Assurance Services. Do not change these or reorder the questions, as this will impact upon reporting and data analysis.

p. If your School wants to add further questions to the end of the survey, click Create Question. Select a question type from the drop-down list and complete the question settings.

Create question menu

r. If you are ready to set up the distribution options for your survey, click Create Response Period. If you want to save and complete these settings later, click Exit Survey.

Create and Exit buttons



4. Send your survey to modules

Response periods control who you are sending a survey to and the time frame that the survey is open for them to reply. For example, you may set up a response period for semester 1 and another for semester 2.

a. Type a Response Period Name e.g. Semester 1 2019/20. The Description field is optional.

Response period name

b. The Accept Anonymous Responses checkbox is ticked by default.

Anonymous responses checkbox

c. Click Save and Continue.

d. Wait for the Select Recipients page to load. This can take a minute or so.

Select recipients page

e. On the Choose Places tab, make sure that Select Specific Places is selected, and click Find Modules.

Find Modules button

f. Look up the modules that you want to send the survey to, then click Submit.

Please note, to send the survey to cross-listed modules, you need to select the parent module. The survey will be available to all students enrolled on the parent module and any cross-listed child modules that are attached to it.

g. Click Calculate. This will display the approximate number of recipients.

Calculate button

h. Click Save and Continue.

i. On the Notify page, you can tick to send an email to students that will let them know that the survey is open for responses. You can also edit the wording of the automated system responses.

Notification options

j. Click Save and Continue.

k. On the Scheduling page, you can set the date and time that you want the survey to open and close.

Scheduling options

l. In the Survey Reminders section, you can click Add Reminder to schedule automated reminders about the survey. This allows you to choose time intervals or specific dates.

m. If you want to automatically share the results with instructors, tick Release Survey Results. You can set a start and end date if you wish.

Feedback options

n. Click Save and Exit.


5. Send your survey to email addresses (for franchise partners)

The following steps describe how to use the Enterprise Survey tool to distribute surveys to students without module access, such as some of our franchise partners. You will need a text file (.txt) with the students' email addresses on separate lines.

a. Type a Response Period Name e.g. Semester 1 2019/20. The Description field is optional.

Response period name

b. The Accept Anonymous Responses checkbox is ticked by default.

Anonymous responses checkbox

c. Click Save and Continue.

d. Wait for the Select Recipients page to load. This can take a minute or so.

Select recipients page

e. Click Upload Email Addresses.

Upload email addresses

f. Click Browse My Computer to locate the text file (.txt) that contains the students' email addresses on separate lines.

g. Click Calculate. This will display the approximate number of recipients.

Calculate button

h. Click Save and Continue.

i. On the Notify page, you can edit the wording of the automated system responses.

j. Click Save and Continue.

k. On the Scheduling page, you can set the date and time that you want the survey to open and close.

Scheduling options

l. In the Survey Reminders section, you can click Add Reminder to schedule automated reminders about the survey. This allows you to choose time intervals or specific dates.

m. Click Save and Exit. 


6. Survey responses

a. Access the list of Enterprise Surveys.  

b. Click the Analyse Results button to the right of the survey you want to view.

Analyse button

c. In the Included Questions section, you can choose to exclude specific questions from your analysis.

Exclusion

d. Tick one or more response periods.

Response period

e. For Compare Responses By, you can leave this as No Comparison Needed if you want to focus on the response periods that you have selected. The other options allow you to filter by available criteria.

Compare

For example, if you want to focus on the results for a particular module, select Compare Responses By: Modules and Course Groups, choose Select Modules and Course Groups, click on the Find Modules button, use the search tool to find the one module in question.

f. Click View Results.

View results button

 



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Page last updated: 06/12/2019

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