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Respondus 4.0: Edit tests offline and upload to modules

1. Introduction

You can create tests / exams offline, print them and/or import them into MyBeckett modules using Respondus 4.0 software, available in the Software Centre on your University computer. This saves you a lot of time when creating large tests.

Find out more from the Respondus website.

2. Install Respondus on a University device

To install Respondus 4.0 on your University PC or laptop:

a. Click the Start menu and type Software Center into the search box. Click Open

b. Search for Respondus 4 then click the Install button.

Respondus Icon in Software Center

c. If prompted, type the license details:

Institution Name: Leeds Beckett University

Local Support Contact: Digital Learning Service – 25410

Installation Password: Log in with your staff username and password to view the license code (Currently renews annually every summer)

d. Click License

ImportantThe license is renewable annually but new installations can be made until the end of 31 July 2021. The installation password listed above is valid until the end of August 2021.

e. In Choose LMS Personality, select Blackboard, then click OK.

Choose LMS Personality

3. Install Respondus on a personal device

To use Respondus on your personal (home) desktop or laptop, please: 

a. Download Respondus (v4.0.8.06 Released 2020)

b. Once it's downloaded, extract the zip file (right click on it, then click Extract All...)

c. Double click the Respondus4Campus.exe file and follow the on screen instructions.

4. Annual task: Renew the Respondus license (end of July)

Important: You only need to do the following update if you already have previously installed Respondus and the license has run out (end of July every year).  

Each year, we get a new installation password. To update the license, open Respondus and:

a. Click File.

b. Click Update License.

File Update Licence

c.Type the new Installation Password. Log in with your staff username and password to view the license code.

Campus Wide Licence

d.Click License.

5. Connect Respondus 4.0 to MyBeckett

a. In Respondus 4.0, click the Retrieval & Reports tab.
Retrieve Questions
b. Click Retrieve Questions in the left menu, then click the Retrieve Questions button.
c. In the Retrieve Questions Wizard, under Blackboard Server, select - add new Server - from the drop down box.
Retrieve Questions Wizard
d. Select No, I want to enter the server settings manually and click Next.

Add New Server Settings
e. Important: On the next screen, don't enter anything in sections 1 and 2.
f.  In section 3, add the following information only (don't enter anything we haven't specified) and click OK:
Server name:
Login type: JSP-1  (select from the drop-down menu)
Login page: /webapps/login/login.jsp
Institution code: 0   (zero rather than letter O)
Server Port: 443
Secure Server?: Tick the box
Login Port: 0 (zero rather than letter O)
Description: MyBeckett Connx
Username: your staff username e.g. staff01
Password:  your University staff password
g. Click Next.
h. Click Cancel
From now on, when you want to connect to a MyBeckett module, you only need to select the connection name. (Important: You only need to complete this process once, after installation)

6. Respondus 4.0 video guides

Video Guides to support you in using Respondus:

7. Retrieve tests from MyBeckett

a.Open the Respondus app.

b. Click the Start tab, then select Blackboard from the drop-down menu.  

 Start Open or Create

c. Click the Retrieval and Reports tab, then click Retrieve Questions on the left menu.  

  Retrieve Questions

d. Click the Retrieve Questions button to access the wizard.

e. Click the Blackboard Server drop-down menu and select MyBeckett.

Important: If MyBeckett isn't listed, please refer to section 5 of this page.

   Retrieve Questions Wizard

f. Click Next and Next again. You may need to enter your Username and Password.  

g. Select Choose Course to Retrieve from (i.e. select the MyBeckett module you want to get questions from).

h. Select the question type you want to retrieve: Exam (Test), Survey or Pool

i. Use the drop-down menu to select a specific Exam, Survey or Pool.

j. Enter a name for the new file and click Next. (this is just for reference and is used only by Respondus).

Retrieve Questions Wizard Select Test

k. During the question retrieval process, a File Saved message appears. Click OK. The process continues until Completed Successfully appears.

l. Click Finish. To view the retrieved questions, click the Edit tab.

 Retrieve Questions Wizard File Saved

8. Import tests into MyBeckett

a. Open Respondus.

b. Click the Start tab, then select Blackboard from the drop-down menu.

Start Open or Create    

c. Click the Open button and choose a previously saved Respondus file, or click the Create button to create a new file. If you create a new file, you need to type a Name, Description and select the Type of File, either Exam (Test) or Survey. Then click OK.

d. The Edit tab opens. If you opened a previously saved file, the questions are listed at the bottom and can be edited or printed. If you created a new file, you can start adding questions. For more information, view the video guides in section 6 of this page.

e. When you're done adding / editing questions, click the Preview & Publish tab, then click Publish to Blackboard in the left menu.

Publish to Blackboard

f. Click the Publish Wizard button.

g. Select the Type of Publish. We'll describe the Publish to single course (module) option.

h. Under Choose an existing server, select MyBeckett.

Important: If MyBeckett isn't listed, please refer to section 5 of this page.

Publish Wizard Chose existing server

i. Click Next.The Publish Wizard offers more options.

Publish Wizard choose course

j. Under option 1. Choose Course to publish to select the module you want to import the test into from the drop-down options.

k. Under option 2. Create or Replace Exam/Survey or Pool, select whether you want the imported test / pool to be a brand new test / pool within the module, or whether you want to replace (overwrite) an existing test / pool.

l. Type a name for the test / pool. This is the name of the test published in the module.

m. Under point 3. Additional options for Exam/Survey,  choose these:

  • (optional) Apply [any pre-created] Random Blocks (if you don't know what these are it's safe to say you can un-check this).
  • Tick to Apply Settings to Exam if you want to reuse existing module test settings.
  • Tick to Link Exam to Content Area and make available to place the test in a module content area. Ensure the content area exists in the module. You'll specify a location in the next step.

Important: If you un-check all three options, the test is still imported into your module and stored in Control Panel / Module Tools / Tests, Surveys and Pools /Tests  You can deploy the test to a content area later.

n. Click Next.

o. Select the content area in which you want to place the test. Click Next.

p. A series of messages appears in the Publish Wizard. When Completed Successfully is displayed, click Finish.

Publish Wizard completed successfully

Important: Go to the module in MyBeckett. Your test is displayed in the content area you selected. Please check it before communicating its availability to students.

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Page last updated: 26/03/2021

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