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Manage late submissions, extensions and mitigation

1. Introduction

This guide helps you to manage late submissions, extensions and mitigation in the Turnitin assignments in your module. It demonstrates that by choosing appropriate settings and creating a minimum of two submissions inboxes, you can reduce the amount of manual intervention required in and around deadlines.

The aim being that it’s easier for staff to manage, easier for students to submit to the appropriate place, and it supports our Academic Regulations.

2. Academic Regulations

a. Section 3.10-3.11: Students, including those with extensions,may submit up to 10 days late (penalties apply)

b. Section 8: Students may apply for extension / mitigation and supply evidence.

c. Extension / mitigation provision may vary across the University. Students should be notified of School arrangements.

d. A named person approves / doesn’t approve and students can submit up to the new deadline.

e. Typical extensions are 5 working days, which equates to 7 days including a weekend. E.g. if the deadline is 9 am Monday morning, extended deadline will be 9 am the following Monday morning.

f. Section 10 Students are informed about Academic Integrity: Plagiarism, cheating & other unfair practice.

g. Find out more about Academic Regulations.

3. Method of supporting the regulations in Turnitin

a. Allow multiple assignments with different due dates and allow late submissions are set to Yes when setting up. 

b. This process is informed by the regulations (see above) and Turnitin capabilities.

4. What do staff need to do?

a. Create one Turnitin assignment per submission scenario.

b. Standard submissions and re-submission assignments should be created for every assignment requiring Turnitin.

c. Standard submission assignments should be set to allow multiple drafts.

d. Additional assignments may be required locally and these should use the same settings.

5. What do students need to know?

This information may help you to manage student expectations / concerns

a. Where to get academic and technical help with their assignment (The Library).

b. The first three submissions that a student makes the similarity/originality report should come through within an hour or so. Any further submissions, may take 24 hours or more to generate. 

c. If students submit earlier than the due date to view Similarity Report, the submission is retained until they overwrite it. If they forget to submit again before the due date, that submission goes forward and cannot be overridden even as a late submission. 

d. The last submission at the due date / time is counted as their final submission once the hand-in date as passed.

6. Sample workflow

a. Late Submissions must be set to YES for all assignments.

b. All extensions / mitigation should use Adaptive Release to those students only with approval. Information about setting this up is available in our Adaptive Release guide.

7. Benefits of this approach

a. Long term: Less time intensive for staff

b. Late / re-submissions have clearly labelled submission inboxes and Grade Centre columns. It’s obvious those submissions require attention.

c. Adaptive Release means that only those with extensions / mitigation can see specific assignments.

d. If optimum settings are used, staff cannot accidentally breach University policy.

8. Summary

This method flexibly meets multiple changeable scenarios. 

While it requires a little more time in the setup phase, this can be front loaded so that setup is completed before teaching starts. 

Setup time is earned back by ensuring your processes are able to cope with late / re-submitters. Manual intervention at a late stage is often urgent and places demands on the time of academic staff.

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Page last updated: 22/05/2020

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